We rely on our suppliers and service providers to keep the municipality functioning effectively. In order to supply goods or provide services to the municipality, businesses need to be registered on the Supplier Database. The business is then able to quote and bid for services and goods as advertised by the municipality.
WHAT IS A QUOTATION?
A quotation is an informal offer to perform work, render a service or supply goods at a price. Request for Quotation (RFQ) is a form of procurement where processes and procedures have been relaxed in accordance with pre-determined transactional ceiling costs.
WHAT IS A BID?
In order to register, you will need the following:
- A valid Tax Clearance Certificate (TAC) obtainable from the Receiver of Revenue (SARS)
- A credible bank account
- Registered with the appropriate Industry Regulatory body for your specific industry (e.g. attorney with the law society), where applicable
- BEE Certificate, where applicable
- Complete Supplier Registration forms available from municipal offices or download here.
Access bids or quotations via:
- Our website via the Adverts for Tenders and Quotes section
- Notice boards
TIPS FOR COMPLETING/SUBMITTING YOUR OFFER
- Read documents carefully and provide all information requested.
- Attach all requested documentation (e.g. Tax Clearance Certificate).
- Ensure that you have provided the correct price and details for your offer.
- Answer all questions truthfully, if you get caught it may disqualify your offer and lead to further action.
- When in doubt, enquire regarding the information requested.
- Ensure that you are able to meet all the requirements within the specified time and can thus honour the conditions of the contract.
- Ensure that your offer (quotation or bid) is deposited at the closing destination before the closing time.
- Historically Disadvantaged Individuals (HDI) / BEE suppliers must ensure that they claim their preference points by completing the required documentation and attaching the necessary momentary proof.
- Ensure that your bid document is deposited in the correct bid (tender) box.
- Ensure that bid documents are signed at the indicated areas.
- Be aware of “fronting” scams (“fronting” - The utilisation of HDIs for the purpose of obtaining preference points when bidding for government bids or quotations without any real empowerment of the HDI).
FOR ANY QUERIES RELATED TO PROCUREMENT, CONTACT:
ADVERTS FOR TENDERS AND QUOTES
OPENING RESULTS FOR TENDERS AND QUOTES ADVERTISED & RECEIVED
This is a legislated requirement as per regulation 6(3) of the Supply Chain Management Regulation that the Accounting Officer/Municipal Manager,
Additionally, the Implementation Report would also need to be submitted to the Executive Mayor within 10 working days following the end of each financial quarter.
FORMS AND TEMPLATES