COUNCIL
NOTICES
Ordinary Council Meeting - 31 March 2025
26 Mar 2025- PDF
Council Agenda - 31 March 2025 Minutes for Confirmation Minutes for Cognisance Annexure A.1 - Grant-In Aid Applications 2024-25 (Checklist) Annexure A.2 - Grant in Aid Policy 2015 Annexure A.3 - Hermitage Smallholdings- Response to Public Comments Annexure A.4 - Signed contract - Hospice - 1 Jul 2020_30 Jun 2025 Annexure A.5 - Contract - 2025 Annexure A.6 - SCM Report February 2025 Annexure A.7 - Orders Feb 25 Annexure A.8 - Group Write off 12-03-2025 Annexure A.9 - Indigent Writeoff List 05-03-2025 Annexure A.10.1 - Deceased Estates for Write off - Residential Annexure A.10.2 - Deceased Estates for Write off - Vacant Annexure A.11 - UIFW Reduction strategy and register February 2025 (Updated) Annexure A.12 - OPCAR REPORT FOR 2023 - 2024 Annexure A.13 - SwellenMun New Operating Hours Annexure A.14 - Top Layer SDBIP 2025-2026 Annexure A.15 - 2025-2026 Draft IDP Review Annexure A.15.1 - Circular 88 Annexure A.16 - Tabled Budget 2025-2026 Annexure A.16.1 - Tariffs 2025-2026 Annexure A.16.2 - Draft Budget Policies 2025-2026 Annexure A.16.3 - Other Supporting Budget Documents 2025-2026 Annexure A.17 - HR Retirement Policy, 2015 Annexure A.17.1 - Retirement Policy - Item A192 -2015 Annexure A.18 - Swellendam WSDP_WSA_154_2024
Special Council Meeting - 26 March 2025
24 Mar 2025- PDF
Agenda: Special Council meeting - 26 March 2025 Annexure A.1 - 2023-2024 Oversight Report Annexure A.2 - 2023-2024 Annual Report (AR) Annexure A.3 - Audit Report - Swellendam Municipality 2023-24 Annexure A.4 - Swellendam AFS 2024 (30 November 2024 - Stamped) Annexure A.5 - APAC Report
Ordinary Council Meeting - 27 Feb 2025
24 Feb 2025- PDF
AGENDA: Ordinary Council Meeting Minutes for Confirmation Annexure A.1 - SCMM - Jan 2025 Annexure A.2 - Orders Jan 25 Annexure A.3 - Cover application and technical report Annexure A.4 - Business Plan Approved by EEDSM Annexure A.5 - Collective Agreement Conditions - WC Conditions of Service Mandate Annexure A.6 - Collective Agreement 2025 Draft WC Condition of Service Annexure A.7 - Item A193 Implementing agent Asla Annexure A.8 - Adjustment Budget Verslag Annexure A.9.1 - Adjusted Top Layer SDBIP 2024-2025 (Incl. Financial Info) ADJ Annexure A.9.2 - 2024-25 ADJ Performance Agreement - MM Annexure A.9.3 - 2024-25 ADJ Performance Agreement CFO Annexure A.9.4 - 3. 2024-25 ADJ Performance Agreement - DCOM Annexure A.10 - Raad Register Komitees en Liggame waarop raadslede dien Annexure A.11 Annexure A.12 Annexure A.13
Special Council Meeting - 19 February 2025
17 Feb 2025- PDF
Agenda: Special Council meeting -19 Feb 2025 Annexure A.1 - Motion - ANC Councillors.1 Annexure A.2 - Letter Swd Mun 03.02.25 Legal Opinion Annexure A.3 - Legal Opinion - Letter Swd Mun 05.02.25 Annexure A.4 - Email with Reference - Release of Vermaak Report Annexure A.5 - Disciplinary Regulations for Senior Managers Annexure A.6 - (HR 06-2025) Director Infrastructure and Planning Services Annexure A.7 - Financial Misconduct Disciplinary Board terms of reference Annexure A.8 - Reporting Procedures Dishonest Activities, 2021 Annexure A.9 - Municipal Regulations on Financial Misconduct Annexure A.10 - Item A31 - Manager - Governance, Compliance and Legal Services
Special Council Meeting - 27 Jan 2025
21 Jan 2025- PDF
Notice: Special Council Meeting - 27 Jan 2025 Agenda: Special Council Meeting - 27 Jan 2025 Annexure A - Motion Annexure B - Section 55 to 59 of the Structures Act Annexure C - Schedule 3 of the Structures Act Annexure D - Nomination Form Executive Mayor
Ordinary Council Meeting - 28 November 2024
27 Nov 2024- PDF
Notice: Ordinary Council Meeting - 28 November 2024 Council Agenda Minutes for Confirmation Ordinary Council FINAL Mayco Minutes FINAL A.1 2024-04_10_POLICY - PUBLIC ART A.2 2024-10-28_ATKV Application (2) A.3 Aansoekskets Begraafplaas Barrydale_Muhl & Theron (1) A.4 DRAFT POLICY MEMBERSHIP OF MEDICAL SCHEMES AND REGISTRATION OF DEPENDANTS ON ACCREDITED MEDICAL SCHEMES draft (4) A.5 POLICY TO MANAGE REQUESTS FOR NOTCH INCREASES AND ONCE-OFF CASH COMPENSATION FOR UNRELATED AND ADDITIONAL DUTIES AND FUNCTIONS (1) A.6 DRAFT MUNICIPAL RESIDENTIAL POLICY (2) A.7 2016 Anti-corruption and whistleblowing policy (1) A.8 Prevention of Public Nuisances and Nuisances Arising from the Keeping of Animals A.9 Annexure Asla (3) A.10. B - Schedules Adjustment Budget A.11 Additional Information Adjustment Budget A.12 MUBESKO A.13 2025-Council Calendar
Ordinary Council Meeting - 30 October 2024
28 Oct 2024- PDF
Notice: Ordinary Council Meeting - 30 Oct 2024 Council Minutes - 30 Sept 2024 Council Minutes - 28 Aug 2024 Mayco minutes for COGNISANCE Council Agenda Cognisance Minutes of Breede River Estuary Municipal Liason Committee Meeting - 20 August 2024 (1) A.1 SCMM - SEPTEMBER 2024 A.2 Orders & Payments_Sep 24 A.3 Delegations system of delegations, 2023 (1) A.4 Delegation framework guidelines (3) A.5 1st Qtr Implementation report_SCM_24-25 (5) A.6 35 Daily Stats SWL A.7 36 Daily Stats SWL A.8 Level 1 Water Restrictions -NOTICE 1 A.9 Level 1 Water Restrictions - UPDATED 14 Oct 2024 A.10 - PIGGY BACK CONTRACTS A.11 - PROCUREMENT LOCAL CONTENT A.12 - Preferential Procurement below R30 000 - Orders 23-24 A.13 - MUBESKO A.14 2023-24 Notice on Upper Limits for Councillors 17Oct2024 A.15 - CooperativeGov2024 (1) A.16 WC034 _MR Section 52_Quarter 1 2024_2025 - Annexure A A.17 - Q1 SDBIP Report (1 July 2024 - 30 September 2024) Final A.18 Financial misconduct Disciplinary Board terms of reference, 2021 A.19 Reporting procedures dishonest activities, 2021 (1) A.20 Municipal Regulations on Financial Misconduct (2) A.21 2024-07-22 Mayco Distribution List A.22 2024-07-31 Council Distribution List (1) A.23 2024-08-19 Mayco Distribution List A.24 2024-08-28 Council Distribution List A.25 2024-09-18 Mayco Distribution List A.26 1st Quarter Audit And Performance Audit Committee (APAC) Report A.27 30 August 2024 Special Audit and Performance Audit Committee Meeting Minutes A.28 09 October 2024 Meeting Minutes of Audit and Performance Audit Committee (1) A.29 2023-24 Combined Assurance Oversight Report
Special Council Meeting - 28 Oct 2024
28 Oct 2024- PDF
SPECIAL COUNCIL MEETING Notice is hereby given in terms of Section 19 of the Local Government: Municipal Systems Act, 2000 (Act 32 of 2000) that an Ordinary Council meeting of the Municipal Council of Swellendam Municipality is scheduled as follows: Date: Monday, 28 October 2024 Time: 10:00 Venue: Council Chambers, Rhenius Street, Swellendam SPESIALE RAADSVERGADERING Kennisgewing geskied hiermee in terme van Artikel 19 van die Wet op Plaaslike Regering: Wet op Munisipale Stelsels, 2000 (Wet 32 van 2000) dat ‘n Gewone Raadsvergadering van die Swellendam Munisipale Raad soos volg geskeduleer is: Datum: Maandag, 28 Oktober 2024 Tyd: 10:00 Venue: Raadsaal, Rheniusstraat, Swellendam AGENDA: SPECIAL COUNCIL MEETING - 28 OCT 2024
Ordinary Council Meeting - 30 September 2024
26 Sep 2024- PDF
Notice: Ordinary Council Meeting - 30 Sept 2024 Agenda: Ordinary Council Meeting - 30 Sept 2024 Council Minutes Minutes for Cognisance Annexures - Part 1 Annexures - Part 2 Annexures - Part 3 Annexure A - Piggy Back Contract Annexure B - Procurement Local Content Annexure C - Preferential Procurement below R30 000 - Orders 23-24 Annexure D - MUBESKO Separate Annexure to Item A141 Overberg DITP - Transport Plan
Ordinary Council Meeting – Wednesday, 28 August 2024
23 Aug 2024- PDF
ORDINARY COUNCIL MEETINGNotice is hereby given in terms of Section 19 of the Local Government: Municipal Systems Act, 2000 (Act 32 of 2000) that an Ordinary Council meeting of the Municipal Council of Swellendam Municipality is scheduled as follows:Date: Wednesday, 28 August 2024 Time: 10:00 Venue: Council Chambers, Rhenius Street, SwellendamNotice number: A28/2024GEWONE RAADSVERGADERINGKennisgewing geskied hiermee in terme van Artikel 19 van die Wet op Plaaslike Regering: Wet op Munisipale Stelsels, 2000 (Wet 32 van 2000) dat ‘n Gewone Raadsvergadering van die Swellendam Munisipale Raad soos volg geskeduleer is:Datum: Woensdag, 28 Augustus 2024 Tyd: 10:00 Venue: Raadsaal, Rheniusstraat, SwellendamKennisgewingnommer: A28/2024Council Agenda Minutes for Cognisance Minutes for Confirmation Council Annexures S71 July 2024 Final
Ordinary Council Meeting – Wednesday, 31 July 2024
26 Jul 2024- PDF
Notice is hereby given in terms of Section 19 of the Local Government: Municipal Systems Act, 2000 (Act 32 of 2000) that an Ordinary Council meeting of the Municipal Council of Swellendam Municipality is scheduled as follows: Date: Wednesday, 31 July 2024 Time: 10:00. Location: COUNCIL CHAMBERS, RHENIUS STREET, SWELLENDAMA. VORSTERMUNICIPAL MANAGERNotice number: A28/2024Kennisgewing geskied hiermee in terme van Artikel 19 van die Wet op Plaaslike Regering: Wet op Munisipale Stelsels, 2000 (Wet 32 van 2000) dat ‘n Gewone Raadsvergadering van die Swellendam Munisipale Raad soos volg geskeduleer is: Datum: Woensdag, 31 Julie 2024. Tyd: 10:00. Plek: RAADSAAL, RHENIUSSTRAAT, SWELLENDAMA. VORSTER MUNISIPALE BESTUURDER Kennisgewing nommer: A28/2024DOCUMENTS:Notice: Council Meeting – 31 July 2024 Agenda: Council Meeting – 31 July 2024 Minutes for Confirmation Minutes for Cognisance Section 71 Reports: May - June 2024 Annexures
Special Council Meeting: 27 June 2024
27 Jun 2024- PDF
Agenda Annexure A - SCM Monthly Report Annexure B.1 LBRCT Annexure B.2 Minutes of SLA Meeting Annexure C - Long Term Financial Plan Annexure D - OPCAR Report Annexure E - Railton 950 units Annexure F - Railton 950 Electrification Annexure G.1 - 3rd Quarter APAC Report Annexure G.2 - 16 April 2024 Meeting Minutes of Audit and Performance Audit Committee Annexure H.1 - 2023-24 Ageing and Inadequate Roads and Stormwater Annexure H.2 - 2023-24 Risk Assessment Review Annexure H.3 - Adhoc Duplicate Order Collection Report Annexure H.4 - 3rd Quarter Follow-up Report Annexure H.5 - 3rd Quarter Chief Audit Executive (CAE) Progress Report Annexure I - Organisational Structure Annexure J - OH&S Annexure K - PLACEMENT POLICY 2024 Annexure L - Public Participation policy
Ordinary Council Meeting - 30 May 2024
28 May 2024- PDF
(PLEASE NOTE: The date on the Agenda should be 30 May 2024) Council Meeting Agenda - 30 May 2024 Minutes for Confirmation Minutes for Cognisance Budget Annexures:Annexure A - Combine Public Inputs 2024 Annexure B - Budget Document 2024-2025 Annexure C - Proposed Tariffs Annexure D - Budget Policies Annexure E - Other Supporting DocumentsAnnexures Part 2:Annexure A - Swellendam Integrated Waste Management Plan 2024 Annexure B - Odendaal Street Reserve Annexure C - SCMM - APRIL 2024 Annexure D.1 - SANParks Subdivision Portion 7 Annexure D.2 - Final 2024-25 Strategic and Operational Risk Register Annexure D.3 - Final 2024-25 Combined Assurance Report Annexure E - Public Participation Report Jan - April2024 Annexure F.1 - 2024-2025 Anti-Corruption and Fraud Prevention Plan Annexure F.2 - 2024-2025 Anti-Corruption and Fraud Prevention Policy Annexure F.3 - 2024-2025 Anti-Corruption and Fraud Prevention Strategy Annexure F.4 - 2024-2025 Risk Management Committee FARMCO Charter Annexure F.5 - 2024-2025 Risk Management Implementation Plan Annexure F.6 - 2024-2025 Risk Management Policy Annexure F.7 - 2024-2025 Risk Management Strategy Annexure G.1 - Oversight Report IDP Process Annexure G.2 - Draft IDP_Budgets policies, and proposed Tariffs - MRRA Comments Annexure G.3 - IDP Inputs Annexure G.4 - Swellendam LM - IDP Inputs - LGS Annexure H - Final Draft Top Layer SDBIP 2024-2025 (Incl. Financial Info)
Special Council Meeting: 16 May 2024
13 May 2024- PDF
Agenda: Special Council Meeting - 16 May 2024 Annexure A - 2022-2023 Draft Annual Report 2023 (Final) Annexure B - Oversight Report Annexure C- Swellendam AFS 2023 4 March 24 - Stamped Annexure D - Audit Report 22-23 - Swellendam Annexure E - APAC Annual (Q4) Performance Report Dippenaar signed Annexure F - JE Delport CV Annexure G - N. Jonker CV
Ordinary Council Meeting - Tuesday, 30 April 2024
25 Apr 2024- PDF
Agenda: Council Meeting - 30 April 2024 Minutes for Confirmation Minutes for Cognisance Annexure Part 1 Annexure Part 2 LBRCT Quarterly Report - March 2024 Monthly Budget Statement - March 2024 Item A67 - Shorfall funds - Roads 2024/25
ORDINARY COUNCIL MEETING - 27 MARCH 2024
25 Mar 2024- PDF
ORDINARY COUNCIL MEETING: WEDNESDAY, 27 MARCH 2024Notice is hereby given in terms of Section 19 of the Local Government: Municipal Systems Act, 2000 (Act 32 of 2000) that an Ordinary Council meeting of the Municipal Council of Swellendam Municipality is scheduled as follows:Date: Wednesday, 27 March 2024 Time: 10:00 Venue: Council Chambers, Rhenius Street, Swellendam GEWONE RAADSVERGADERING: WOENSDAG, 27 MAART 2024Kennisgewing geskied hiermee in terme van Artikel 19 van die Wet op Plaaslike Regering: Wet op Munisipale Stelsels, 2000 (Wet 32 van 2000) dat ‘n Gewone Raadsvergadering van die Swellendam Munisipale Raad soos volg geskeduleer is:Datum: Woensdag, 27 March 2024 Tyd: 10:00 Venue: Raadsaal, Rheniusstraat, Swellendam Agenda: Ordinary Council Meeting – 27 March 2024 Minutes for Cognisance Minutes for Confirmation Annexure A - SCMM - Feb 2024 Annexure B - 2024-02-20_Draft By-Law_Swellendam Coastal Access Land By-Law Annexure C - Aansoek om Munisipale grond_20240205_0001 - Kraal Annexure D - Erf 4301 Railton Annexure E.1 - PROPOSED MICRO-Swellendam-18MAR2024 Annexure E.2 - SLM Proposed Staff Establishment-18MAR2024 Annexure E.3 - SLM Proposed Staff Establishment-COSR with MSR-18MAR2024 Annexure E.4 - SUMMARY-COSTING CUR VS PRO-SLM-18MAR2024 Annexure F - Curriculum Vitae_ JJ Bester_Mar2024_ver01 Annexure G.1 -Swellendam Performance Report 2023 Revised (Including Tables) 2 Annexure G.2 - Audit Report 22-23 - Swellendam Annexure G.3 - Swellendam AFS 2023 4 March 24 - Stamped Annexure G.4 - APAC Annual (Q4) Performance Report Annexure H.1 - Covering letter 22-23 - Swellendam Annexure H.2 - Audit Report 22-23 - Swellendam Annexure H.3 - Final Management Report - Annexure - Swellendam 2022-23 Annexure H.4 - Final Management Report - Swellendam 2022-23 Annexure H.5 - Swellendam AFS 2023 4 March 24 - Stamped Annexure I.1 - 2nd Review of the 22-27 IDP - 2024-2025 Draft IDP Review Annexure I.2 - Swellendam Municipality Circular 88 Report (005) Annexure J - Final Draft Top Layer SDBIP 2024-2025. Annexure K - SwellendamCOS 2024-03-21 Financial Components of Draft budget SDBIP 2024-2025 Template MSCOA Item A53 - Tabled Budget March 2024 Report Annexures Tabled Budget Document 2024 2nd Review of the 22-27 IDP - 2024-2025 Draft IDP Review
ORDINARY COUNCIL MEETING - 27 FEBRUARY 2024
28 Feb 2024- PDF
Notice is hereby given in terms of Section 19 of the Local Government: Municipal Systems Act, 2000 (Act 32 of 2000) that an Ordinary Council meeting of the Municipal Council of Swellendam Municipality is scheduled as follows:Date: Tuesday, 27 February 2024 Time: 10:00. Location: Council Chambers, Rhenius Street, SwellendamA. VORSTERMUNICIPAL MANAGERNotice number: A4/2024Kennisgewing geskied hiermee in terme van Artikel 19 van die Wet op Plaaslike Regering: Wet op Munisipale Stelsels, 2000 (Wet 32 van 2000) dat ‘n Gewone Raadsvergadering van die Swellendam Munisipale Raad soos volg geskeduleer is:Datum: Dinsdag, 27 February 2024 Tyd: 10:00. Plek: Raadsaal, Rheniusstraat, SwellendamA. VORSTER MUNISIPALE BESTUURDER Kennisgewingnommer: A4/2024 Agenda: Ordinary Council Meeting - 27 Feb 2024 Minutes for Cognisance Minutes for Confirmation Annexures - Part 1 Annexures - Part 2 Annexures - Part 3 Annexures - Part 4 Annexures - Part 5
Ordinary Council Meeting - 30 November 2023
29 Nov 2023- PDF
Notice is hereby given that an Ordinary Council meeting of the Municipal Council of Swellendam Municipality will be held on Thursday, 30 November 2023 at 10:00 in the Council Chambers, Rhenius Street, SwellendamAgenda: Council Meeting - 30 Nov 2023 Minutes for Cognisance 8835-Gaz-6-October-2023 Adjustment DORA Annexures Annexures for Additional Items A190 and A191 Item 190 - SSEG Policy Item A191 - Members of Tribunal Item A192 - ADJUSTMENTS BUDGET NOV 2023 Letter_Rollover_22-23_WC034_Swellendam_Oct 2023 NT Swellendam Municipality 2022_23 Roll-over Outcome Letter PT WC034 _S71_October 2023 Final WC034_Adjustment Budget November 2023_2024
Special Council Meeting - 21 November 2023
20 Nov 2023- PDF
Notice is hereby given that a Special Council meeting of the Municipal Council of Swellendam Municipality will be held virtually via video conference on Tuesday, 21 November 2023 at 10:00 to consider the items attached heretoAgenda: Special Council Meeting – 21 Nov 2023 Annexure A - Final Draft Emergency Housing Assistance Policy
ORDINARY COUNCIL MEETING - 13 NOVEMBER 2023
10 Nov 2023- PDF
Agenda Special Council Meeting Annexure A - ANC Motion received 7th November 2023 Annexure B - AFS exemption Annexure C - NT's_Letter of Response Annexure D - First Draft Emergency Housing Assistance Policy Annexure E - Final Draft Emergency Housing Assistance Policy
ORDINARY COUNCIL MEETING - 29 SEPTEMBER 2023
26 Sep 2023- PDF
Notice: Council Meeting - 29 Sept 2023 Agenda: Council Meeting - 29 Sept 2023 Minutes for Cognisance Minutes for Confirmation: Council Minutes Final: 2023-06-29 Minutes Special Council Final: 2023-07-28 Minutes Special Council: 2023-08-16 Minutes Special Council Final: 2023-08-25 Annexures: Annexure A - (HR 31-2023) Advertisement Annexure B - Rapport (tear sheet) Annexure C - CityPress (tear sheet) Annexure D - SCMM - AUGUST 2023 Annexure E - Combined Annexures Annexure F - APAC Charter 2023-24 Annexure G.1 - 2023-2024 Anti-Corruption and Fraud Prevention Plan Annexure G.2 - 2023-20.24 Anti-Corruption and Fraud Prevention Policy Annexure G.3 - 2023-2024 Anti-Corruption and Fraud Prevention Strategy Annexure G.4 - 2023-2024 Risk Management Committee FARMCO Charter Annexure G.5 - 2023-2024 Risk Management Implementation Plan Annexure G.6 - 2023-2024 Risk Management Policy Annexure G.7 - 2023-2024 Risk Management Strategy Annexure G.8 - 2023-2024 Swellendam Code of Ethics Annexure H.1 - Final 3rd Quarter Audit-And Performance Audit Committee (APAC) Report Annexure H.2 - APAC Annual (Q4) Performance Report Annexure H.3 - 23 February 2023 - MINUTES OF THE AUDIT AND PERFORMANCE AUDIT COMMITTEE Annexure H.4 - 20 June 2023 MINUTES OF THE AUDIT AND PERFORMANCE AUDIT COMMITTEE Annexure H.5 - 27 June 2023 MINUTES OF THE AUDIT AND PERFORMANCE AUDIT COMMITTEE Annexure I - Upper limits of salaries, allowances and benefits Councillors Annexure J - SWELLENDAM EMERGENCY HOUSING ASSISTANCE POLICY Annexure J.1 - Sibakulu - objections - 1 Annexure J.2 - Sibakulu - objections - 2 Annexure J.3 - Sibakulu - objections - 3 Annexure J.4 - Sibakulu - objections - 4 Annexure J.5 - Objections - Sibakulu Aug 2023 Annexure K.1 - 23116C - Services Report Revision 0_Signed Annexure K.2 - Raubex P - 233 - Swellendam Development Phasing Annexure K.3 - Raubex - Swellendam Development - Signed NDA Annexure L - Councillor Safety Policy Section 71 Reports for June to August 2023: WC034 _S71_June 2023 Final WC034 _S71_July 2023_2024 WC034 _S71_August 2023 FINAL WC034_Quality certificates June 2023 WC034_Signed Quality certificates combined August 2023
SPECIAL COUNCIL MEETING (VIRTUAL) - 25 AUG 2023
23 Aug 2023- PDF
Agenda: Special Council Meeting - 05 August 2023 Annexure A - SCMM - July 2023 Annexure B - Final 2023 - 2024 IDP Budget PMS Time Schedule Annexure C - Upper Limits of Salaries, Allowances and Benefits Councillors Aug 2023 Annexure D - Swellendam Municipality 2022_23 Roll Over Outcome Letter
ORDINARY COUNCIL MEETING – 29 JUNE 2023
26 Jun 2023- PDF
Council Meeting Agenda - 29 June 2023 Minutes for Cognisance Minutes for Confirmation Annexures Part 1 Annexures Part 2 Annexures Part 3 Annexures Part 4 Annexures Part 5 Annexures Part 6 Annexures Part 7 Annexures Part 8 Annexures Part 9 Annexures Part 10 Annexures Part 11 Missing Assets Count Item A106 Afskryf van Bates 2021-2022
SPECIAL COUNCIL MEETING – 05 JUNE 2023
04 Jun 2023- PDF
Agenda Special Council Meeting - Monday, 05 June 2023 Annexure A - Advert Annexure B - Information Statement Council-Erratum Annexure C - Repayment Schedules Annexure D - Capital Projects Annexure E - ABSA Draft Term Loan Agreement Annexure F - National Provincial Treasury Response Annexure G - A79 - Signed - Lease agreement - Buffeljagsrivier Rugbyklub Annexure H - A79 - Signed - Lease agreement - Swellendam Rugbyklub Annexure I - A80 - 2023-05-09_Locality Plan_Hermitage Valley Smallholdings Annexure J - A81 - Swellendam Emergency Housing Assistance Policy Annexure K - A83 - Tools of the trade policy for Councillors - July 2023 Annexure L - A83 - Remuneration of Public Office Bearers Act
ORDINARY COUNCIL MEETING – 31 MAY 2023
29 May 2023- PDF
Notice is hereby given that an Ordinary Council meeting of the Municipal Council of Swellendam Municipality will be held on Wednesday, 31 May 2023 at 10:00 in the Council Chambers, SwellendamCouncil Agenda - 31 May 2023- Annexures Part 1 - Annexures Part 2Combine Complete Annual Budget Document 2023-24 Item A76 - Annual Budget May 2023 Report Final 2023-2024 IDP Review - 31 May 2023 WC034_SDBIP Circular 88 Annexure - WC034_Adjustment Budget Report May 2023 Minutes for Cognisance Minutes for Confirmation
ORDINARY COUNCIL MEETING - 08 MAY 2023
05 May 2023- PDF
Notice is hereby given that an Ordinary Council meeting of the Municipal Council of Swellendam Municipality will be held on Monday, 08 May 2023 at 10:00 in the Council Chambers, Swellendam Agenda - Council Meeting 08 May 2023 Annexures - Council Meeting 08 May 2023
OFFICE OF THE EXECUTIVE MAYOR

To summarise, the Executive Mayor takes the lead with:
- Identifying and prioritising the needs of the municipality;
- Recommending strategies, programmes and services to address these priority needs;
- Determining the best manner of delivery for these priority needs to maximise the community’s advantage and position.
- Develop criteria and Key Performance Indicators;
- Evaluate progress in comparison with the key performance indicators;
- Review the municipality’s performance to improve efficiency and effectiveness as well as the municipal area’s economy;
- Monitor management;
- Oversee services to communities;
- Annually report on community involvement;
- Ensure that collective public opinion is taken into account;
- Presume a ceremonial role; and
- Aid the management of the Integrated Development Plan and Performance Management processes.
FOR ANY QUERIES PLEASE CONTACT THE OFFICE OF THE EXECUTIVE MAYOR FRANCOIS DU RAND:

Fax: 028 514 2694
Email: fdurand@swellendam.gov.za
Address: 49 Voortrek Street, Swellendam, 6740
SPEAKER

Functions of the role of the Speaker can be summarised as follows:
- To preside over Municipal Council meetings so that its business can be carried out efficiently and effectively;
- To provide information and recommendations to the Municipal Council with respect to the role of Council;
- To carry out the duties of Chairperson of the Municipal Council under the Structures Act, Systems Act, the Municipality’s Rules of Order, common law and tradition;
- To enforce the Code of Conduct; and
- To exercise delegated authority in terms of:
- Facilitating public participation in legislation matters
- Establishment and functioning of Ward committees
- Providing support to Councillors
CONTACT DETAILS FOR THE OFFICE OF THE SPEAKER:

COUNCIL

MUNICIPAL COUNCIL
First Row from left: Executive Mayor, Cllr. Hendrik Francois du Rand; Speaker Alderman Jasper Du Toit Loubser; Cllr. Elna Jacoba Lamprecht; Cllr. Frans Kees
Second Row from left: Cllr. Agnes Bokwana; Cllr. Dawid Julius; Cllr. Manka Tamonka Amanda Swart; Cllr. Julian Alan Matthysen
Third Row from left: Cllr. Donovan Jeremy Julius; Cllr. Gladys Libazi
The role of the Council is to:
(a) | Represent the local community; |
(b) | Ensure the well-being and interests of the Municipality; |
(c) | Ensure the provision of services to the local community; |
(d) | Develop and evaluate the policies and programmes of the Municipality; |
(e) | Maintain the financial integrity of the Municipality; |
(f) | Carry out the duties of Council under the Constitution or any other act; |
(g) | Ensure that administrative policies, procedures and oversight policies, practises and procedures are in place to implement the decisions of council; and |
(h) | Ensure the accountability and transparency of the operations of the Municipality. |
The Municipal Council fulfils its role by governing as contemplated in the Constitution.
The Constitution not only confers on a municipality the right to govern the affairs of the community within the municipal area, but also empowers the Municipal Council to make decisions concerning the exercise of all the powers and the performance of all the functions of the municipality. To this end the Municipal Council is clearly the principal political structure and the ultimate decision maker of the Municipality.
MAYORAL COMMITTEE MEMBERS

Councillor H.F. du Rand
Executive Mayor

Councillor
Deputy Executive Mayor

Councillor E.J. Lamprecht

Councillor H.F. du Rand
Executive Mayor

Councillor A.M. Pokwas
Deputy Executive Mayor
