TRAFFIC & LAW ENFORCEMENT

TRAFFIC DEPARTMENT NOTICES
TRAFFIC DEPARTMENTS

Services

Driving Licences, Roadworthy, Registration & Licensing - 028 514 8557
Fines/Court - 028 514 8536 / 028 514 8561

Contact Details

SWELLENDAM:
Koornlands Street, Industrial area, Swellendam

BARRYDALE (Registration & Licencing Office):
C/o Van Riebeeck & Bain Street, Barrydale

OPERATING HOURS

SWELLENDAM:
Mondays to Thursdays: 08:00 - 15:30
Fridays: 08:00 - 14:45

BARRYDALE:
Mondays to Thursdays: 08:30 - 16:00
Fridays: 08:30 - 15:00

LICENCE REGISTRATION & RENEWAL

Your motor vehicle needs to be registered and licensed at the Swellendam/Barrydale Licensing office if you are permanently residing within the Swellendam municipal boundaries, which can be done at the Motor Vehicle Registration & Licensing Office in Koornland Street, Industrial Area, Swellendam or at C/o Van Riebeeck & Bain Street in Barrydale.

Register on the Natis website in order to get your motor vehicle licence renewal annually: www.enatis.com

vehicle licence payments

Vehicle licence fees can be paid using one of the following methods:

1. EFT Payments

Banking details

Account Holder:Swellendam Municipality
Bank Name:Absa
Account Number:239 056 0039
Reference Number:Vehicle registration number

Please send your proof of EFT payment with your MVL2 Notice to info@swellenmun.co.za

You’ll get confirmation of your licence once done via email or telephonically, after which collection may follow.

2. In-person Payments

To renew your motor vehicle licence in person, please bring your renewal notice (a MVL2 form – if available) to the Motor Vehicle Registration office.

If you do not have this form, you will need:

  • A fully completed and signed Application for Licensing of
    Motor Vehicle (ALV) form.
  • Acceptable identification of the registered owner of the
    vehicle, as well as proof of address.

Renewal on behalf of the registered owner

If a person other than the owner is renewing the licence, they will need a written letter authorising such an action, as well as the aforementioned documentation of the owner of the vehicle, including the authorised person’s Identity Document.

  • Acceptable identification of the bearer (when you are a proxy or a representative of a company).

To renew a vehicle licence for a body of persons, such as a business, trust, church and/or organisation in person, please bring the following to the Motor Vehicle Registration office:
 

  • A fully completed and signed Application for Licensing of Motor Vehicle (ALV) form, accompanied with CK document.
  • Acceptable identification of the appointed proxy/representative, if applicable.
  • Acceptable identification of a person other than the appointed proxy or representative, provided that the bearer has a letterhead authorising him/her to obtain the licence on behalf of the body of person.

Download forms

To renew your vehicle licence:

MVL2 notification or
Application for Licensing of
Motor Vehicle (ALV) form

To notify us if you have moved or if your particulars have changed:

Notification of Change of
Address or Particulars of Person
or Organisation (NCP) form

To register and license your vehicle:

Application for Registration and
Licensing of Motor Vehicle
(RLV) form

To notify us that you have sold/disposed of your vehicle:

Notification of Change of
Ownership/Sale of Motor
Vehicle (NCO) form

To notify us that your vehicle registration/deregistration documents have been misplaced:

Declaration in Respect of Lost
Documents (DCT) form

To apply for a duplicate registration or deregistration certificate for your vehicle:

Application for Duplicate
Registration/Deregistration
Certificate in Respect of Motor
Vehicle (DRC) form

To de-register your vehicle:

Application for Deregistration of
Motor Vehicle (ADV) form

To apply for a temporary/special permit for your vehicle:

Application for Temporary/
Special Permit (TSP1) form

To register a business register number:

Application and Notice in
Respect of Business Register
Number (ABR) form

If any vehicle particulars have changed (for instance, if the engine has been replaced):

Change of Particulars of Notice
in Respect of Motor Vehicle
(CNV) form

To request a police clearance:

Request for Police Clearance
(RPC) form

LICENCING PERMITS

Learner Licences, Driving Licences & Professional Licences

Learner’s Licences Code 1, 2 & 3: WRITTEN

What to bring along:

  • R68 (application fee)
  • Identity Document
  • 2 Identity photos
  • Proof of address
If you pass:

  • R33 (issuing of Learner’s Licence fee)
    VALID FOR 24 MONTHS

Driver’s Licence (CODE B, EB)

What to bring along:

  • R135
  • Identity Document
  • Learner’s Licence
  • 2 Identity photos
If you pass:

  • R140 (production of licence card)
  • Identity Document

Driver’s Licence (CODE C, C1, EC1, EC)

What to bring along:

  • R200
  • Identity Document
  • Learner’s Licence
  • 2 Identity photos
If you pass:

  • R140 (production of licence card)
  • Identity Document

Application for PrDP (Professional Driving Permit)

What to bring along:

  • R220 (application fee, excl. cost of doctor’s consultation for medical examination, as well as R110 transaction fee for verification of fingerprints)
  • Identity Document
  • 1 Identity photo

Application for a duplicate/renewal of a driving licence card

What to bring along:

  • R140
  • Identity Document
  • Driving Licence
  • 1 Identity photo

Application for a temporary driving licence

What to bring along:

  • R45
  • Identity Document
  • 2 Identity photos
ROADWORTHY TESTING

Roadworthiness Applications

Light motor vehicles: R135

Bus and heavy motor vehicle: R165

Motorcycle: R55

Roadworthy certification: R33

Please Note: We only operate on an appointment basis at 028 514 8557.

PAYMENT OF FINES

All traffic violations that take place in the Swellendam municipal boundaries are handled by the Swellendam Traffic Department. Violations that take place in other areas (outside Swellendam municipal boundaries) are dealt with by the relevant municipal traffic department.

Where can I find out if I have outstanding traffic fines?

  • Visit Swellendam Traffic Services at Koornlands Street, Swellendam, 6740.
  • Write to Swellendam Traffic Services at P.O. Box 20, Swellendam, 6740.
  • Call Swellendam Traffic Services at 028 514 8500.
  • Send an email to info@swellenmun.co.za, or
  • Register on www.paymyfines.co.za

How can I pay my traffic fine?

To avoid facing legal action, it is recommended that you pay your traffic fine on or before the due date, using any of the following methods.

  • In person (Cash or Card) at Swellendam Municipality Head Office, 49 Voortrek Street, Swellendam, 6740
  • Electronic Transfer (EFT)
  • Cash deposit at an ATM
  • Postal order

Banking details for Electronic Payments

Account Holder:Swellendam Municipality
Bank:Absa Bank
Account Number:239 056 0039
Branch Code:632-005
Reference Number:Infringement Number / Infringer ID Number

What if I did not make a payment before the court date?

Please contact the Traffic Fines department at 028 514 8500 to enquire on how to proceed.

Can I dispute the fine?

Yes you can.

Section 341 / Speed fines

  • You can send a representation letter to the Traffic Department to dispute your fine. Please attach a copy of the fine.
  • Contact swellendam@tmtservices.co.za

Section 56 Handwritten Fines

  • If you do not pay your fine because you intend to contest it, you must appear in court on the day specified in your summons to argue your case.
  • Alternatively, you can send a representation letter and a copy of the fine before the payment date to the Traffic Department to dispute your fine. Please ensure that you receive feedback and that payment is made before the court date as specified in your summons.
  • Contact representations@swellenmun.co.za

I want to renew my licence but have an administrative mark against my name?

Please contact the Traffic Fines department at 028 514 8500 to enquire on how to proceed.

Can I redirect a traffic fine if the driver was someone else?

Yes, however redirections can only be done on speed fines. If you were not the person driving the vehicle when the fine was issued you can apply to have it redirected to the correct person.

Follow the process below to apply for a redirection:

  • Complete the offender's details in the space provided on the Section 341 (first notice), or on the Notice Before Summons (second notice) - at the back of the fine; or
  • Send a letter of redirection.
  • If it was a rental vehicle, a copy of the contract must be included as proof of who hired and was driving the vehicle at the time of the offence.
  • Send the offender's details or a letter of redirection and supporting documents (if applicable) to swellendam@tmtservices.co.za

Please Note: You must change and submit the offender’s details before the court date in your first or second notice. If you have already received a summons then you will only be able to change the details at court on the day of your trial.

LAW ENFORCEMENT

Striving to fight crime and protecting our communities
is a joint effort between communities, Law Enforcement and Traffic Services.

For more information and assistance, please contact: 079 501 3339
FREQUENTLY ASKED QUESTIONS
What is ‘acceptable identification’?

Acceptable identification includes any one of the following:

  •  RSA Identity Document (Identification Act 68 of 1997)
  • Temporary Identity Document (only if valid)
  • Traffic Register Number certificate
  • RSA driver’s licence card (only if valid)
  • RSA passport (only if valid)
How do I know if my Motor vehicle licence is due for renewal?

The Road Traffic Management Corporation (RTMC) sends out an SMS or an email approximately six weeks before your vehicle licence is due for renewal. However, the onus is still on you, as the owner of the vehicle, to check and ensure that your licence renewal is paid in due course.

Failure to renew a vehicle licence results in serious penalties as, by law, unlicensed vehicles may not be used on public roads.

My address has changed. How do I notify the Motor Vehicle Registration Office?
  • You need to complete a Notification of Change of Address or Particulars of Person or Organisation (NCP) form in full.
  • Submit it, along with the acceptable identification of the registered owner or proxy/representative (in the case of a body of persons) to the Motor Vehicle Registration Office.
  • Proof of address
What do I do when my financed vehicle has been paid in full?

Financed vehicles are registered with the financial institution as titleholder and their client as the owner. As only the registered titleholder is allowed to sell or dispose of a financed vehicle, you are therefore required to re-register yourself as the titleholder and owner once your vehicle has been paid for in full. You will need the following to do so:

  • An original letter of settlement and the original certificate of registration for your vehicle (obtainable from your financial institution), which includes the completed NCO form, from the financial institution with the accompanying documents.
  • Acceptable identification.
  • A fully completed and signed Application for Registration and Licensing of Motor Vehicle (RLV) form.

A fee is charged for vehicle re-registration (details are obtainable from your nearest Motor Vehicle Registration Office).

What do I do about change of ownership: selling/disposing of a vehicle?

When you sell your vehicle, ensure that you are the registered titleholder by checking your original certificate of registration. You also need to check that your vehicle licence is valid at the time of sale (by checking your disc, which should be on your windscreen). Once you have done so, ensure that you record the identity number of the buyer directly from their acceptable identification. You will need to bring a completed Notification of Change of Ownership/Sale of Motor Vehicle (NCO) form in person to your Motor Vehicle Registration Office. Ensure that you submit this in full and in person, as the vehicle remains your responsibility until you notify the MVR Office of the sale. Do not give the yellow NCO form to the recipient of the vehicle.

Scrapping your vehicle can only be done for the following reasons:

  • If the vehicle is stolen.
  • If the vehicle is permanently unfit for use (scrap).
  • If the vehicle is exempted from registration.
  • If the vehicle is permanently demolished.
  • Sale of a vehicle is not a reason for scrapping.
How do I register a built-up vehicle?
  • Form RPI (request for Police Identification completed by Registering Authority)
  • Form SOA (Affidavit in respect of a Motor Vehicle Built up from parts
  • FORM MMC (Mass Measuring Certificate)
  • Original receipts for the parts purchased should be submitted
  • Certificate of Roadworthiness
How do I inform the MVR if I change the colour of my vehicle?
If the colour of your vehicle differs from the colour records on Natis, please inform your MVR Office by completing and signing a Change of Particulars of/Notice in Respect of Motor Vehicle (CNV) form.
What is a Request for Police Clearance (RPC) form?

Your vehicle may need to go for a police clearance for any of the following reasons:

  • If its engine has been replaced.
  • If you have been referred by a vehicle testing station.
  • If the engine differs from what is on record.
  • If the vehicle has been reported as stolen, or it has a duplicate chassis/engine number.
  • If the vehicle has been built up from parts.

An RPC form is printed from Natis by a MVR Office and is required by the police clearance centre to verify the vehicle’s record. To obtain the form, you will need the vehicle’s particulars (its licence number or VIN/chassis number or register number, all of which are obtainable from its certificate of registration) and acceptable identification. You will also need to state why the vehicle needs a police clearance. Once you have a RPC form, take it and the vehicle to the police clearance centre with your South African Identity Document.

I have been advised to keep my certificate of registration in a safe place. Why?

Your certificate of registration serves as proof of ownership for your vehicle. Your vehicle’s particulars, such as the VIN/chassis, engine and register numbers, can be found on the certificate of registration.

If your vehicle is financed by a financial institution, the original certificate of registration will be kept by the financial institution until the account has been settled. When selling your vehicle, you must supply the buyer with the original certificate of registration identifying you as the title holder and owner of the vehicle.

How do I apply for a duplicate certificate of registration?

The entity registered as the titleholder of a vehicle on Natis must apply for a duplicate certificate of registration, in person.

Requirements for a natural person:

A fully completed and signed Declaration in Respect of Lost Documents (DCT) form and Application for Duplicate Registration/Deregistration Certificate in Respect of Motor Vehicle (DRC) form, as well as acceptable identification of the registered titleholder, who must apply in person (Note: no copies will be accepted; only original documents will be accepted).

Requirements for a company/business (owned vehicle):

A fully completed and signed Application for Licensing of Motor Vehicle (ALV) form, accompanied by a CK document and BRNC, if available; acceptable identification of the appointed proxy/representative, if applicable, as well as a fully completed and signed Declaration in Respect of Lost Documents (DCT) form and Application for Duplicate Registration/Deregistration Certificate in Respect of Motor Vehicle (DRC) form.

Acceptable identification (only an original document will be accepted) of the appointed proxy/representative on eNatis is also necessary; this appointed proxy/representative must apply in person for the duplicate certificate of registration.

A fee is charged for a duplicate certificate of registration (the details obtainable from your MVR office).

What is a special permit?

A special permit allows you to use an unlicensed vehicle on a public road for a pre-defined purpose, e.g. taking your vehicle for a roadworthy test, police clearance, to and from a place of repair, etc. A special permit is valid for three days from the date of issue. Strictly no passengers or goods are allowed in a vehicle driving with a special permit.

The requirements to apply for a three day special permit are:

  • A fully completed and signed Application for Temporary/Special Permit (TSP1) form.
  • Acceptable identification of the applicant.
  • Vehicle identifiers, e.g. licence number or VIN/chassis number or register number.

Only three special permits per entity (a person or body of persons) per vehicle are permitted at any one time. Special permits require the payment of a fee (contact your MVR office for details regarding this).

How do I apply for a personalised/discreet number plate?

Applications for personalised number plates (e.g. JOHN-WP) or discreet number plates (e.g. CA123) must be made at the Department of Western Cape (DOT) on forms SLN1 or SLN2. They can be contacted on 0860 212 414.

These application forms are also available at the Swellendam Licensing Department.

How do I change my address on Natis?
A Notification of Change of Address or Particulars of Person or Organisation (NCP) form must be completed in full and submitted with the acceptable identification of the registered owner, or proxy/representative in the case of a body of persons, to your MVR office.
What documents do I need to introduce a company on Natis?
  • A fully completed and signed Application and Notice in Respect of Business Register Number (ABR) form.
  • Business registration certificate (e.g. certificate of incorporation, founding statement, certificate of name of change).
  • A company letterhead nominating a proxy and a representative.
  • The proxy and representative’s acceptable identification.
  • Proof of the physical and/or postal address of the company, within the municipal boundaries.
How do I apply for a traffic register number? (Only non-South African citizens)

Individuals (natural persons) must submit the following documents to their MVR Office:

  • A fully completed and signed Application and Notice in Respect of Traffic Register Number (ANR) form.
  • A valid foreign passport.
  • Asylum-seekers/refugees should have a BI–1707, DHA1692 or DHA1693 which is issued by the Department of Home Affairs.
  • Two identity-size photographs.
  • Proof of address

A body of persons requires the following documents:

  • A fully completed and signed Application and Notice in Respect of Traffic Register Number (ANR) form.
  • Company/organisation letterhead applying for the traffic register number and appointing a proxy and representative.
  • Acceptable identification of the appointed proxy and representative.
  • Proof of the physical and/or postal address of the company within the municipal boundaries.

Please send any feedback to info@swellenmun.co.za