DIRECTORATES, DEPARTMENTS & DOCUMENTS

Swellendam Municipality has five Directorates responsible for various services within the municipal area. These are: Office of the Municipal Manager; Corporate Services; Financial Services; Community Services and Infrastructure Services.

OFFICE OF THE MUNICIPAL MANAGER

Anneleen Vorster

Municipal  Manager 

The Municipal Manager is the head of the administrative arm of the Municipality and is directly responsible for its corporate strategy and the drafting, management and implementation of Council’s business plan, better known as the Integrated Development Plan (IDP).

The Municipal Manager strives to enhance the relationship between the political and administrative centres of the Council, to promote governance mechanisms and innovation in service delivery, communication, strategic planning, information and knowledge management. Contact details for the office of the Municipal Manager is as follows:

DEPARTMENTAL SERVICES

  • The Municipal Manager serves as the Chief Accounting Officer of the municipality;
  • The Municipal Manager serves as Head of Strategic Planning and Management;
  • Developmental Services;
  • Compliance Management; and
  • Local Economic Development.
INTERNAL AUDIT DEPARTMENT

Internal auditing is an independent, objective assurance and consulting activity designed to add value and improve the organisation’s operations. It helps an organisation accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, controls and governance processes. The Swellendam Municipality has a fully functional in-house Internal Audit Unit in place, and complies with all the legislative requirements as per the MFMA.

Legislative Framework
In terms of Section 165 (1) of the Municipal Finance Management Act (MFMA) of 2003 each municipality must have an Internal Audit Unit. Section 165 (2) of the Act, gives guidance on what is expected of the internal audit unit with regard to responsibility, functions and reporting requirements.

Section 165 (1) of the Municipal Finance Management Act (MFMA) of 2003 states that:

  1.  Each municipality and each municipal entity must have an internal audit unit.
  2.  The internal audit unit of a municipality or municipal entity must:
    1. Prepare a risk-based audit plan and an internal audit programme for each financial year.
    2. Advise the accounting officer and report to the audit committee on the implication of the internal audit plan and matters relating to:
      1. internal control;
      2. internal audit;
      3. accounting procedures and practices;
      4. risk and risk management;
      5. performance management;
      6. loss control; and
      7. (vii) compliance with this Act, the Division of Revenue Act and any other applicable legislation.
    3. Perform such other duties as may be assigned to it by the accounting officer.

Internal Audit Charter

INTEGRATED DEVELOPMENT PLAN

Legislative Framework
In terms of the stipulations of Section 21 of the Local Government: Municipal Systems Act, Act 32 of 2000 as amended, requires Municipalities to involve local communities and role players with their IDP planning processes and to promote participative democracy.

Community Engagements
Please note that all IDP engagements take place in April and September of each year. Dates and venue details for each round of engagements are usually posted a week or two prior to the commencement of engagements. Residents can also enquire about engagements with their Ward Committee Members.

WARD
AREA/TOWN
VENUE
DATE
TIME
WARD 3:
Cllr. Donovan Julius
Buffeljagsrivier
Rugby Clubhouse
14 February 2022
19h00 – 21h00
WARD 2:
Cllr. Micheal Pokwas
Barrydale
Fortshaven Community Hall
15 February 2022
19h00 – 21h00
WARD 3:
Cllr. Donovan Julius
Suurbraak
Community Hall
16 February 2022
19h00 – 21h00
WARD 1: Cllr. Elna Lamprecht
WARD 4: Cllr. Francois du Rand
Swellendam Town
Town Hall
17 February 2022
19h00 – 20h00
WARD 4: Cllr. Francois du Rand
WARD 5: Cllr. Gladys Libazi
WARD 6: Cllr. Julian Matthysen
Railton, Swellendam
Thusong Centre
21 February 2022
19h00 – 21h00
WARD 3:
Cllr. Donovan Julius
Infanta/Malgas
Mr. Kemp: Malgas
22 February 2022
18h00 – 20h00
Ward 3: Cllr. Donovan Julius
Buffeljagsrivier
Rugby Clubhouse
14 February 2022
19h00-21h00
Ward 2: Cllr. Micheal Pokwas
Barrydale
Fortshaven Community Hall
15 February 2022
19h00-21h00
Ward 3: Cllr. Donovan Julius
Suurbraak
Community Hall
16 February 2022
19h00-21h00

Ward 1: Cllr. Elna Lamprecht
Ward 4: Cllr. Francois du Rand
Swellendam Town
Town Hall
17 February 2022
19h00-20h00

Ward 4: Cllr. Francois du Rand
Ward 5: Cllr. Gladys Libazi
Ward 6: Cllr. Julian Matthysen
Railton, Swellendam
Thusong Centre
21 February 2022
19h00-21h00
Ward 3. Cllr. Donovan Julius
Infanta/Malgas
Mr. Kemp: Malgas
22 February 2022
18h00-20h00

Documentation: Draft

PERFORMANCE MANAGEMENT

Performance management is a tool that assists municipalities to continuously evaluate and monitor performance in order to be effective.

Legislative Framework
Chapter 6 of the Local Government: Municipal Systems Act, 2000 (Act No. 32 of 2000) (MSA), requires local government to:

38. A municipality must:

  1. establish a performance management system that is:
    1. commensurate with its resources;
    2. best suited to its circumstances; and
    3. in line with the priorities, objectives, indicators and targets contained in its Integrated Development Plan; promote a culture of performance management among its political structures, political office bearers and councillors and in its administration; and administer its affairs in an economical, effective, efficient and accountable manner.

Development of performance management system

39. The executive committee or executive mayor of a municipality or, if the municipality does not have an executive committee or executive mayor, a committee of councillors appointed by the municipal council must:
(a) manage the development of the municipality’s performance management system;
(b) assign responsibilities in this regard to the municipal manager; and
(c) submit the proposed system to the municipal council for adoption.

Monitoring and review of performance management system

40. A municipality must establish mechanisms to monitor and review its performance management system.

MEDIA & COMMUNICATION

Legislative Framework for media and communication is outlined in the Municipal Systems Act and the Municipal Finance Management Act. Various chapters cite the importance of information and documents that are to be made public as well as the importance of community participation in processes and procedures.

DIRECTORATE OF CORPORATE SERVICES

Anneleen Vorster

Director: Corporate Services

The directorate responsible for the general operations of the Municipality including administration, human resources, document management, town planning and land use management.

DEPARTMENTAL SERVICES

ADMINISTRATIVE SUPPORT
  • Secretariat/Committee Services
  • Office Auxiliary Services
  • Records and Archives
  • Cleaning Services
  • Customer Care Services
  • Switchboard/Reception
TOWN PLANNING AND BUILDING CONTROL
  • GIS
  • Building Control
  • Town Planning
  • Environmental Monitoring and Compliance
LEGAL SERVICES, CONTRACT AND PROPERTY MANAGEMENT
  • Legal and ERM Services
human resources
  • HR Administration and Staff Provisioning
  • Labour Relation Management and Employee Wellness
  • Skills Development and Performance Management
DIRECTORATE OF FINANCIAL SERVICES

Elmarie Wassermann

Director: Financial Services

The Financial Services Directorate manages the corporate financial affairs of the municipality. The goal is to ensure the efficient and effective management of financial resources to ensure the financial sustainability of the municipality.

DEPARTMENTAL SERVICES

ICT SERVICES
BUDGET, REPORTING AND EXPENDITURE SERVICES
  • Asset Management
  • Creditors
  • Payroll
REVENUE SERVICES
  • Rates and Taxes
  • Debtors and Cashiers
  • Credit Control
SUPPLY CHAIN MANAGEMENT
  • Demand and Acquisition Management
  • Stores and Disposal Management
DEPARTMENTAL CONTACT DETAILS

Tel: 028 514 8500
Email: meters@swellendam.gov.za

DOCUMENTATION
DIRECTORATE OF COMMUNITY SERVICES

Keith Stuurman

Director: Community Services

The Community Services Directorate is responsible for ensuring the provision of Community Safety and Road Traffic Management services, Solid Waste Management and Environmental services as well as Sports, Arts and Cultural Services to the communities.

DEPARTMENTAL SERVICES

LIBRARY SERVICES
THUSONG SERVICES CENTRE, PARKS, CEMETERIES
SOLID WASTE MANAGEMENT AND REFUSE REMOVAL
HOUSING SERVICES
TRAFFIC SERVICES
  • Law Enforcement, Safety and Security
  • Licence and Vehicle Test Station
  • Registration, Licensing and Cashiers
  • Maintenance: Road Markings, Traffic Signs, Grounds and Offices
DIRECTORATE OF INFRASTRUCTURE SERVICES

Brian Neale

Director: Infrastructure Services

The Infrastructure Services Directorate is responsible for ensuring provision of Bulk Water Supply services and infrastructure, Electricity supply and infrastructure, Sewage management services and maintenance of infrastructure as well as Roads and Stormwater Management services.

DEPARTMENTAL SERVICES

ELECTRICITY DISTRIBUTION
  • Planning and Maintenance of Electrical Infrastructure
BULK WATER PROVISION
ROADS AND STORMWATER
  • Planning and Maintenance of Civil Infrastructure
  • Streets and Stormwater
FLEET MANAGEMENT AND MECHANICAL WORKSHOP
MIG (MUNICIPAL INFRASTRUCTURE GRANT) PROJECT MANAGEMENT UNIT
PROJECT MANAGEMENT

Milestone Gallery

2022

2021

2020

2019